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Festival Coordinator, Advancement Events (Seasonal role)

Location: Park City , UT
Department: Events

Employment dates: Wednesday, October 30, 2019  thru Friday, February 21, 2020

Pay rate: $15.75 per hour


Considerations: This position works full time in our Park City, UT office. Required to work extended hours, including some evenings, weekends, and holidays to meet deadlines. Must be willing and available to respond to on-call needs as assigned. A high level of mobility is required.

Position Summary:  Coordinates planning and execution of assigned Advancement events during the Sundance Film Festival. 

Duties and Responsibilities: 

  • In collaboration with the Manager, Advancement Events plans and implements logistical needs for assigned events e.g. equipment, design, décor, catering, technical needs, setup, teardown, etc.  

  • Creates and edits invitations for Sundance events using the platform Splash That.

  • Maintains and update budgets for assigned events.

  • Supports manager on other aspects of department budget and expenses as requested.

  • Provides ongoing and timely communications with venue managers, vendors, and Festival Operations Team regarding each event’s structure and needs. 

  • Supports events team with various projects, including assisting team members with on-site event execution.

  • Documents assigned events and their details items such as BEO, evaluation sheets, alcohol sheets, vendors, event correspondences, attendance (RSVP vs. actual), issues, etc.

  • Provides on-site coordination to deliver high quality, successful, and professional events.

  • Manages assigned volunteers and staff support for each event. 

  • Completes a comprehensive written wrap report as directed. 

  • Other duties as assigned.


Position Requirements:

  • Legal authorization to work in the United States.

  • 2 years of experience in planning and executing events. 

  • Outstanding communication skills, verbal and written.

  • Strong interpersonal and professional skills required to work effectively with a variety of people. 

  • Excellent organizational skills work schedule.

  • Must be able to maintain confidential information. 

  • Working knowledge of Gmail, Google Drive (including Google Docs and Google Sheets and Google Calendar).

  • Ability to work nights and weekends around events and key deadlines. 

  • Experience working with donors and board members.

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