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Festival Coordinator, Media Accreditation

Department: COMM - Communications


The Festival Coordinator, Media Accreditation is charged with day-to-day communication with media applicants, coordinating administrative and logistical duties to process assigned accreditation of press and publicists to the Festival. This role works closely under the direction of the Festival Manager, Media Accreditation.

This full-time, temporary position is based out of our Park City, Utah office from Monday, September 25, 2023 through Tuesday, January 30, 2024 with most time spent working remotely. Additionally, this position may be lodged in Park City during the January Film Festival and will be required to work extended hours, including some evenings, weekends, and holidays to meet deadlines and respond to on-call needs as assigned.

Top priorities include but are not limited to…

  • Supporting all aspects of the press accreditation process for all media.

  • Maintaining accurate and complete information for all accreditation applicants in the database.

  • Supporting research and contacting desired media to cover the Festival, particularly those who have not covered the Festival previously.

  • Consistently processing accreditation applications in a timely manner; researching, making recommendations, and participating in application review meetings.

  • Leading the outreach and accreditation efforts for media crews/photographers covering the Festival and for publicists working the Festival that require accreditation, including clear communication with various external stakeholders (press, publicists, sponsors).

  • Working with the custom CMS to set up approved applicants.

  • Working closely with Technology Services in relation to troubleshooting software program issues as they arise.

  • Submitting credential information and working with relevant staff to ensure press credentials are completed by deadline.

  • Serving as the main point of contact for crews/photographers and publicists regarding questions, concerns, and to provide timely correspondence regarding their application status.

  • Maintaining the system for credentialing publicists and camera crews/photographers pre-Festival and onsite.

  • Creating various reports and delivering reports to internal departments as requested.

  • Preparing and conducting at-Fest Check-in, including pre-Festival planning, onsite facilitation, coordinating volunteers, ticketing, parking, etc.

  • Supporting team members during peak times.

  • Acting as a central point of communication for crews/photographers filming in official venues.

  • Distributing Press and Industry (P&I) attendance sheets to publicists.

  • Assisting with after-hours screenings and events as assigned.

  • Providing a comprehensive written wrap report as directed.

You have the following direct or transferable skill sets:

  • Legal authorization to work in the United States.

  • 2 years experience in media relations, marketing or related.

  • Outstanding verbal, written, and interpersonal communication skills to work effectively with a variety of people.

  • Ability to efficiently learn tech related programs and databases for daily use

  • .Excellent organizational skills including self-management of work schedule.

  • Ability to maintain confidential information.

  • Ability to work nights and weekends around events and key deadlines.

  • Detail oriented, able to audit work to avoid mistakes, and perform tasks accurately.

  • Working knowledge of databases along with proficiency in Google Products.

  • Working knowledge of media tracking platforms such as Cision or Muckrack is preferred.

You will be successful in this role if you…

  • Support the accreditation of the 2024 Sundance Film Festival press corps.

  • Demonstrate an attentiveness to detail in your daily work.

  • Demonstrate the ability to multitask, and seamlessly manage priorities with strict time constraints.

  • Exhibit the ability to research media contacts and handle outreach to contacts.

  • Exhibit the ability to maintain productivity while working with minimal supervision.

  • Effectively contribute to the overall success of the team through support and collaboration.

In addition to an hourly pay of $20.32, this position is eligible for benefits & perks, highlights include:

  • Paid sick leave and Institute holidays
  • Employee assistance program
  • Employee Wellness Initiatives
  • Sundance Film Festival passes and benefits (varies each year)





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