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Festival Coordinator, Production (Seasonal role)

Location: Park City , UT

Employment Dates: Wednesday, October 30, 2019 through Friday, February 21, 2020

Pay rate: $15.75 per hour

Considerations: This position works full time out of our Park City, UT office. May be lodged in Park City during the January Film Festival. Required to work extended hours, including some evenings, weekends, and holidays to meet deadlines. Must be willing and available to respond to on-call needs as assigned. A high level of mobility is required as well as an ability to drive safely in winter road conditions.

Position Summary: Coordinates administrative and logistical duties for the Production Department.†

Duties and Responsibilities:†

  • Schedules safety inspections, creates and disperses inspection reports with notated action items and owners of tasks to be completed.
  • Updates and maintains various scheduling items e.g. timelines and calendars.
  • Schedules meetings between Production staff and internal and external stakeholders.
  • Sets up department satellite festival office, includes furniture, equipment, placing items per layout document, collaborating with Tech to receive and ensure† functional phone, internet, printers, etc.†
  • Maintains production office spaces clean, organized and safe.†
  • Coordinates department petty cash, charge accounts and coordinates invoice processing and record keeping.
  • Fulfills PARF (Production Assistance Request Form) service requests.
  • Reviews Event PARF service orders on a daily basis for accuracy and changes, providing Production Service Manager final copy for load and delivery.
  • Conducts purchase runs as directed.†
  • Assists team with the Festival recycling program as necessary.
  • Re-keys and obtains keys for Festival venues and theatres and tracks key distribution and return.
  • Plans and coordinates department logistical needs e.g., lodging, radios, cell phones, etc.
  • Coordinates repair and replacement of Production trucks and vehicles.
  • Assists with dispatching Production Assistants and department with tasks and projects as needed.
  • Sets up wrap meetings internally and with other departments.††
  • Completes a comprehensive written wrap report as directed.
  • Other duties as assigned.

Position Requirements:

  • Legal authorization to work in the United States.
  • Valid driverís license and successful completion of DMV background check.†
  • 2 years of office administrative or event production experience.††
  • Outstanding communication skills, verbal and written.
  • Strong interpersonal and professional skills required to work effectively with a variety of people.†
  • Excellent organizational skills including self management of work schedule.
  • Ability to work early mornings, nights, and weekends around key deadlines.†
  • Able to move and lift items that weigh 50-75 lbs chest high.

Preferred Education, Experience and Skills:†

  • Working knowledge of databases along with proficiency in Microsoft and Google Products.

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